Leadership Manual

Website Development Policy

The WACUHO Webmaster has overall responsibility for all pages maintained on the WACUHO web server. WACUHO may act in support of this acceptable use policy by recommending the modification or removal of pages from non-WACUHO web servers.

  • Page content and messages must conform to state, federal laws, and WACUHO policies.

  • Member(s)/committee(s) may not operate back door servers. The webpage or site author is responsible for content of individual official or personal pages posted and maintained on WACUHO servers.

  • Member(s)/committee(s) supported by web pages must be WACUHO related.

  • Pages for a WACUHO member(s)/committee(s) must be pre-approved by the Executive Committee liaison to their committee.

  • Each official page must be designed in accordance with the official WACUHO style guide, acknowledge its relationship to WACUHO, link to the WACUHO home page, and carry WACUHO copyright, logo, and other notices.

  • Content of all pages on the website should reflect the mission, interest, and standards of the WACUHO organization. Pages must be worthy of publication and may not contain any legally or ethically questionable material. Anything that can be interpreted as harassing, lewd, abusive or threatening will not be published on the WACUHO website. All parties submitting materials to the WACUHO website represent and warrant that the submission, installation, copying, distribution, and use of such materials in connection with the WACUHO web site will not violate any other party’s proprietary rights.

  • Website designers must have written permission of the creator to print any information in the form of graphics, photographs, drawings, video clips, or sound clips on an electronic page. No one may make available for download any copyrighted software without written permission of the copyright owner.

  • The user understands and agrees that WACUHO is not responsible for any errors created in or damage to materials as a result of the installation or maintenance on WACUHO related websites or their use by anyone accessing WACUHO websites.

  • WACUHO reserves the right to make basic structural adjustments to materials supplied for publishing on the website.

  •  WACUHO reserves the right to make minor typographical corrections to any web page material.

  • WACUHO’s server is not secure. No material on the WACUHO website is secure, including forms. When using WACUHO website resources, notice will be given to the user that they are not using a secure server.

Website File Name Specifications

The following specifications take into consideration that authors, editors, and publishers may be working on different platforms. The specifications help ensure that there are no problems with differing platforms during the publishing process.

  • Should be 8 characters or less, no spaces or punctuation (except “.”), all lower case, and unique and descriptive. Examples: africa.htm, elephant.gif, or cbcalend.htm.

  • Should end with the extensions .htm, .gif or .jpg (or .map for image map files and .css for Cascading Style Sheet files)


Web Page and Graphics

Shorter web pages should be considered for:

  • Home pages and menu or navigation pages elsewhere in your site

  • Documents to be browsed and read on-line

  • Pages with very large graphics

Large web pages are:

  • Easier to maintain since they contain fewer links

  • Similar to the structure of their paper counterparts since they are not chopped up

  • Much easier for users to download and print

Each Web page must contain the following information:

  • A link to WACUHO’s Inclusivity Statement

  • A link to the WACUHO home page

  • Last updated date

  • Author’s name and e-mail addresses

  • Editor’s name and e-mail address, if applicable

  • Webmaster’s e-mail address

  • A title that appropriately describes the content of the page

  • Well-edited text including correct spelling and grammar

  • Factually correct information

No Web page may contain:

  • Dead end pages

  • Inappropriate material or links to inappropriate material

  • Links to resources that do not exist

  • E-mail addresses of individuals without permission

  • Identifiable pictures without written permission

  • Full names without written permission

  • Any graphics or information that is in violation of copyright laws

Expectations for Web Site Content (Style Guide):

1. Web pages should be kept simple and short. Most web users do not want static information and prefer to navigate through a series of links rather than scroll through a long page.

2. Web services will append standard navigational headers and footers to all hypertext pages included in the WACHUO web site.

3. Web pages should contain links to appropriate parent home pages.

4. Viewers will be using a variety of hardware and browsers with a wide range of color and Netscape enhancement capabilities. Complicated backgrounds, patterns and styles may be unreadable to many people. Consider your purpose in using specialty tools.

5. Link to the top-level page of your web material. Your top-level page must contain a link to the appropriate home page.

6. Longer web pages should contain a hypertext index and internal links throughout the document to facilitate navigation.

7. Provide a text-only version of your website for individuals who either cannot view graphics or who prefer to print out the web page(s). 8. The layout for a website of more than one page should be consistent.


9. Provide a signature block containing contact and copyright information at the bottom of main pages in a website.

10. If you have a long web page, break it into separate HTML pages. The recommended web page is between a half a letter-size page and five letter-sized pages. Two to three pages are recommended.

11. All image tags shall have the alternate text attribute.

12. Limit graphics for faster loading.

13. Images should have a resolution of approximately 72 DPI (dots per inch). For quickness in loading, images should be a maximum size of about 35 KB. If images larger than 35 KB are used, thumbnail sketches should be provided. Images using home page backgrounds should be a maximum of 5 KB.

14. Use the GIF graphics format for clip art of line graphics. Use the JPEG format for photographs. This will allow compression of graphics to be optimal.

Responsibility for Web Pages

1. Members or committees creating their own web pages for the Association are responsible for the site’s content. It is that individual’s or committee’s responsibility to maintain it, update it, design it, and to submit the URL to the Webmaster for review. The Webmaster is available for consultation on any of these issues.

2. Any questions or comments from users of a member’s or committee’s web page will be directed to and should be answered by that member or committee. The WACUHO Webmaster cannot be responsible for responding to content questions about committee’s or member’s pages.

3. It is recommended that members or committees that create their own pages designate a website coordinator who is responsible for updating and responding to questions about your information. For example, if a user notices incorrect information in a file or has a suggestion for other information that might be useful, the user should be able to directly e-mail the web coordinator to suggest a correction or addition.


This web coordinator should:

  • Coordinate the gathering of information for internet publication within the group;

  • Decide how the information will be organized;

  • Decide how often the information is going to change and how often the information will be updated;

  • Integrate internet publishing into the group’s publication cycle:

  • Convert information from its current form to the appropriate electronic publishing format;

  • Prepare the information for display on the internet by saving it in the appropriate file type;

  • Make certain that all committee web pages are in compliance with copyright rules and with WACUHO guidelines and policies;

  • Include e-mail links on the committee’s WACUHO pages;

  • Notify the Webmaster when committee’s home page is ready for review by sending URL of that page; and

  • Verify that the committee’s on-line information is up-to-date.

Who Can Create Web Pages

1. The Executive Committee and approved committees of the WACUHO Association are encouraged to develop and maintain web pages.

2. All web pages must include a marker indicating when they were last updated and an e-mail address for the person responsible for the pages. Persons responsible for web page, elements, and links to other resources must keep them up to date. WACUHO reserves the right to remove or edit any material that becomes obviously obsolete or misleading.